Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Benefits Section

Page 1 of 1 showing 19 records of 19 total, starting on record 1

Agency Number: 173-004
Department of Administration
Personnel Services
Benefits Section

SERIES ID	0959-173
TITLE	Alcohol and Controlled Substance Program Files
DESCRIPTION	Documents relating to policies and procedures established for drug and alcohol tests required by an applicant or employee for a Commercial Drivers License.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-01-10
K.A.R. NUMBER	53-2-129

SERIES ID	0960-173
TITLE	Alcohol and Controlled Substance Program Test Results
DESCRIPTION	Individual files relating to drug tests by an applicant to qualify for a commercial drivers license.
RETENTION	005 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-01-10
K.A.R. NUMBER	53-2-129

SERIES ID	0961-173
TITLE	Consolidated Omnibus Reconciliation Act (COBRA) Course Files
DESCRIPTION	Documents relating to the COBRA courses offered to division staff.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 2 calendar years, transfer to the division's records room for 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-01-10
K.A.R. NUMBER	53-2-129

SERIES ID	0974-173
TITLE	Drug Screening Program Files
DESCRIPTION	Contracts, reports, correspondence, training, problem resolution, technical assistance and research relating to the drug screening tests for designated classes of state employees.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 5 calendar years then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(3)(4)(30)
APPROVED	2018-04-19
K.A.R. NUMBER	53-2-199

SERIES ID	0964-173
TITLE	Group Health Carrier Files
DESCRIPTION	Correspondence and other documents relating to contracts for employee group health insurance.
RETENTION	010 cldr yrs
COMMENTS	Retain in office 2 calendar years, transfer to the records room for 8 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-01-10
K.A.R. NUMBER	53-2-129

SERIES ID	0963-173
TITLE	Insurance Grievance Forms
DESCRIPTION	Complaints, concerns, and grievances addressed to the section from employees regarding their personal group health insurance.
RETENTION	003 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-01-10
K.A.R. NUMBER	53-2-129

SERIES ID	0935-173
TITLE	KanElect Enrollment Forms
DESCRIPTION	Form completed by state employees and used to enroll in the KanElect program.
RETENTION	007 cldr yrs
COMMENTS	Retain in office 2 calendar years, transfer to the records room for 5 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2002-01-10
K.A.R. NUMBER	53-2-129

SERIES ID	0936-173
TITLE	Shared Leave Files
DESCRIPTION	Documents relating to employees approved to receive shared leave.
RETENTION	005 cldr yrs
COMMENTS	Retain in office 2 calendar years, transfer to the records room for 3 calendar years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(4)
APPROVED	2002-01-10
K.A.R. NUMBER	53-2-129

Agency Number: 173-004
Department of Administration
Personnel Services
Compensation and Benefits Section

SERIES ID	0618-173
TITLE	Class History Card File - Current and Abolished
DESCRIPTION	Card file detailing the history of actions regarding specific classes.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, then transfer to archives.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0622-173
TITLE	Classification Studies Central Files
DESCRIPTION	Documents relating to any classification actions.
RETENTION	See Comments
COMMENTS	Retain current year plus 6 years of hard copy in the central files, then microfilm significant material and discard original documents. Transfer microfilm to the archives when no longer useful.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0624-173
TITLE	Comprehensive Classification and Job Rate Studies Files
DESCRIPTION	Documents relating to data collected during the ten year comprehensive study of state employee position classifications.
RETENTION	005 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0625-173
TITLE	Consolidated Omnibus Budget Reconciliation Act (COBRA) Files
DESCRIPTION	Documents relating to COBRA courses offered to staff.
RETENTION	See Comments
COMMENTS	Retain in office storage for 2 years, transfer to the records center for 3 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0626-173
TITLE	Correspondence - Routine
DESCRIPTION	Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0627-173
TITLE	Current Classes Master Files
DESCRIPTION	Documents describing the scope and purpose of specific and current job classifications within the state system.
RETENTION	See Comments
COMMENTS	Retain in office until class is abolished, then retain according to Abolished Classes Master File.
DISPOSITION	See Comments
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0628-173
TITLE	Employee Advisory Committee Files
DESCRIPTION	Correspondence and other documents relating to the Employee Advisory Committee.
RETENTION	See Comments
COMMENTS	Retain in office until no longer useful, transfer to the records center for 3 years, then transfer to archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0630-173
TITLE	Group Health Insurance Carrier Files
DESCRIPTION	Correspondence and other documents relating to contracts for employee group health insurance.
RETENTION	010 cldr yrs
COMMENTS	Retain in office for 2 years, transfer to the records center for 8 years, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0632-173
TITLE	KanElect Enrollment Forms
DESCRIPTION	Form completed by state employees and used to enroll in the KanElect program.
RETENTION	007 cldr yrs
COMMENTS	Retain in office for 2 years, transfer to the records center for 5 years, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0633-173
TITLE	Minutes - Health Care Commission
DESCRIPTION	Proceedings of regular or special meetings of the Health Care Commission.
RETENTION	002 cldr yrs
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114

SERIES ID	0636-173
TITLE	Technical Reference Files - Health Promotion
DESCRIPTION	Copies of documents retained strictly for convenience of reference that are not part of official files: copies of external reports, studies, periodicals, books, brochures, catalogs, vendor lists, etc.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then destroy.
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	1998-01-08
K.A.R. NUMBER	53-2-114